Office Timesheets Help

You need to create a User Account for every person who will be using Office Timesheets. Each User Account name has to be unique. Thus, you cannot have two User Accounts with the same name.

Note: The User Account dialog box allows you to select a name from existing employees only. Therefore, before you can create a User Account for a person, you need to first add that person’s details into the system as an Employee. (See Adding an Employee for more details on how to add an employee’s details.)

Warning: While Office Timesheets allows you to enter data for employees that do not have a User Account, it is a strict violation of the Office Timesheets Software License Agreement to share User Accounts. For example, if several employees all access Office Timesheets using the same login or User Account name, it is a violation of the Office Timesheets Software License Agreement. Office Timesheets includes validation that does not allow more than one simultaneous login of a User Account.

To add a User Account for an employee:

Note: Only Systems Administrators have access to the User Accounts Screen.

Click on User Accounts in the System Configuration tab.

The User Accounts screen will be displayed.

Click the Add button in the User Accounts screen.

The User Account dialog box will be displayed.

Click on the button.

The Select element dialog box will appear. This dialog box displays the names of all the employees of your organization.

In the Names list, click on an employee name.

Tip: If there are too many names, select a group name from the Group drop-down list, to view the names of only those employees who belong to the selected group.

After selecting an employee name, click on the OK button. The employee’s name will be added to the Employee field of the User Account dialog box.

OR

Click the Cancel button to close the Select element dialog box without selecting an employee.

Tip: If you cannot find the name of the employee in the Select element dialog box, you will have to add that person’s detail into Office Timesheets as an employee. You can do this, from the User Account dialog box itself, by clicking on the Add Employee button. (See Adding an Employee for more details on how to add an employee’s details.)

Assign a security policy for the user, by selecting a security policy from the Security Policy drop-down list.
Type a password for the new user, in the Password field.

Re-type the password in the Confirm Password field.

Note: When you are creating a new User Account, the Change Password check box is grayed out or disabled. This check box is used to reset or change a user’s password. It is enabled when you view the details of existing users. (See Viewing or Changing User Account details for more details on viewing details of User Accounts.)

Do one of the following—

Do this...	To...
Click the Add Employee button	Add a new employee record into the system.
Click the Save & New button	Save this User Account and start creating a new User Account.
Click the Save & Close button	Save this User Account and return to the User Accounts screen.
Click the Cancel button or the Close button on the top right corner of the User Account dialog box	To return to the User Accounts screen without saving the new User Account.

When you add a User Account, the Total number of User Accounts assigned will increase by one and the Total number of User Accounts available will decrease by one.

Note: Office Timesheets will not allow you to add a User Account if the number of User Accounts assigned is equal to the maximum number of User Account licenses that you have purchased.