Office Timesheets Help

Office Timesheets can send notification e-mails to the employees of your organization. In order to be able to send these e-mails, Office Timesheets needs to connect to your office mail server.

Use the E-mail Account command from the Options ribbon group within the System Configuration tab to specify the settings of the e-mail account that Office Timesheets should use when sending the notification e-mails.

Tip: If you want Office Timesheets to send emails in the name of "Office Timesheets Administration", for example, you will first have to create an account with that name on your e-mail server and then fill in the details of that account on this page. Alternatively, if you want to send the emails in the name of one of your existing employees, then there is no need to create a separate account. Just enter the details of that employee's e-mail account on this page.

To specify or change the E-mail Account settings:

Click on E-mail Account in the System Configuration tab.
Enter the login name, password, server and other details of the e-mail account.
Click the Test Settings button to test the settings and ensure that the account has been set up properly.
Click the Save button to save the changes you have made in this screen.

System Configuration: E-mail Configuration

The following table describes the various items found on the E-mail Configuration page—

Item How to use the Item Default Value
(if any)

From Enter the name, such as “Office Timesheets Administration”, that should appear in the “From” field on the email alerts and notifications sent to the employees. The name that you specify here will appear as the sender's name in the emails sent by Office Timesheets.

Server Enter the name of your outgoing mail (SMTP) server.

Port Enter the TCP port number to be used for sending the emails. Most servers use port 25 for sending e-mails. 25

Login Enter the login name that Office Timesheets should use to connect to the outgoing mail server.

Password Enter the password that Office Timesheets should use to connect to the outgoing mail server.

The Test Settings button Click the Test Settings button to check whether Office Timesheets can connect to your outgoing mail server. Office Timesheets will try to connect to your outgoing mail server and then display a message informing you about the success or failure of the test.

If the test fails, it means that you have made some mistake while entering the data into the above fields. Correct the error(s) and test the settings again.

The Clear button Click the Clear button to delete all the values from the fields on the page and restore the default value for the Port field.

The Reset button Click the Reset button to undo your changes and restore the values entered in the fields back to what they were when you last saved the page.

The Save button Click the Save button to save any changes you make to the page.

Note: If you move to some other page before clicking the Save button, the changes you have made will be discarded. Therefore, remember to always click the Save button before you move away from the page.

Tip: If you do not want to save your changes, move to some other page without clicking the Save button.