Setting Auditing Options - HelpConsole.com

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Setting Auditing Options

Office Timesheets has a facility of database auditing. If Auditing is enabled, Office Timesheets can track all the changes made to its database by the users.

According to DCAA (Defense Contract Auditing Guidelines), SOX (Sarbannes Oxely), FMLA (Family Medical Leave Act), and other government regulatory and/or legal compliance guidelines, standards and/or procedures, organizations that track time—particularly those organizations under government contract such as defense contractors—have to mandatorily maintain an audit record of the changes made to an employee's timesheet. Thus, Office Timesheets' Auditing feature has been provided to benefit such organizations.

The most common regulatory guidelines in this area are those set forth by the United States Defense Contract Audit Agency (DCAA). Here are the DCAA’s primary requirements for time reporting:

According to the DCAA requirements only the employee can log his/her labor. Thus, we track data entry by login name.
An Audit trail report has to be prepared that includes the complete history of the changes made to a user’s timesheet after initial submission. Details include items such as the modified date, row affected, field affected, date affected, initial value, changed value, and change comments. Thus, we have put a verifiable audit trail process in place that collects all initial entries and subsequent changes.

When the Auditing feature is enabled, Office Timesheets will track complete add/edit/delete history for entries in an organization’s Office Timesheet database.

Click here for more detailed information on Office Timesheets' Auditing feature.

Note: By default, the Auditing feature is not enabled because auditing typically puts a higher workload on Office Timesheets’ database as it has to run multiple routines with each entry to the database, thus affecting the performance of the database.

To set or change Auditing Options:

Click on Auditing in the System Configuration tab.
Select the required options to enable, disable or clear auditing.
Click the Save button to save the changes you have made on this screen.

System Configuration: Auditing Options

The following table describes the various items found on the Auditing Options screen—

Item

How to use the Item

Default Value
(if any)

Enable Auditing

Click on the radio buttons to enable or disable auditing.

Disable Auditing

Enable Auditing

Select this radio button to enable or start auditing. Once you enable auditing, Office Timesheets will keep track of all changes made to the timesheets, until you disable auditing.

Disable Auditing

Select this radio button to disable or stop auditing.

Clear Auditing

Check the check box, and select or enter a date in the Clear Auditing through date field, to clear all auditing tracks upto the selected date.

Clear Auditing

Check this check box to clear all auditing tracks upto a specified date.

Unchecked

Clear Auditing through

Enter a date or select a date using the Date Picker button ( The Date Picker button ). Office Timesheets will delete all auditing records upto this date.

Note: Audit Start, Audit Stop, and Audit Clear entries are never removed from the auditing database, even when you clear the Audit tracks.

A date that is 30 days before the current date

The Clear button

Click the Clear button to delete all the values from the fields on the page, and reset them back to their default values.

The Reset button

Click the Reset button to undo your changes and restore the options back to what they were when you last saved the page.

The Save button

Click the Save button to save any changes you make to the page.

Note: If you move to some other page before clicking the Save button, the changes you have made will be discarded. Therefore, remember to always click the Save button before you move away from the page.

Tip: If you do not want to save your changes, move to some other page without clicking the Save button.