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Specifying Employee Notification Settings

Previous: Specifying the Timesheet Rules for the Reporting Period

13. Click on the Employee Notifications button to specify the Employee Notification settings.

    The Employee Notifications panel appears.

    

    Use the contents of this panel to specify whether a notification has to be sent to the employee and to type the contents of the notification. The Employee Notifications panel is divided into two halves—

    • In the upper half of the Employee Notifications panel, specify the details of the notification to be sent when the timesheets are due.
    • In the lower half of the Employee Notifications panel, specify the details of the notification to be sent when the timesheets are overdue.

    The following table describes the various items in the Employee Notifications panel—

    Item	How to use the Item	Default Value (if any)
    Notify Employee when timesheets are due	Check the Notify Employee when timesheets are due check box if you want a notification to be sent to the employee when timesheets are due from the employee.
    Token	While preparing the notification message, select a token from the Token drop-down list to insert it into the subject or body of the message. The Token drop-down list contains the following tokens— Token... Appears on the screen as... What happens to it when the message is sent... Employee Name [Employee Name] Will get replaced with the employee’s name. Manager Name [Manager Name] Will get replaced with the manager’s name. Start Date [Start Date] Will get replaced with the starting date of the Reporting Period. End Date [End Date] Will get replaced with the ending date of the Reporting Period.   Note: A Token is a special code that you can insert into the subject and body of the message. Tokens are similar to Merge Fields or Merge Codes used in your Word Processing software’s Mail Merge feature. When Office Timesheets sends the message, it replaces the token with the value of the token. For example, if you type “Dear ” and insert the Employee Name token, you will see “Dear [Employee Name]” on your screen. However, when this message is sent to an employee (say, Chris), in the message it will appear as “Dear Chris”.
    Email Subject	Type the subject of the notification message.
    The Add Subject Token button	Select a token from the Token drop-down list and click the Add Subject Token button, to add the selected token to the Email Subject at the current cursor location.
    The Email body text box	Type the text of the notification message.
    The Add Message Token button	While typing the body matter of the notification message, select a token from the Token drop-down list and click the Add Message Token button, to add the selected token to the body of the message at the current cursor location.
    Notify Employee when timesheets are overdue	Check the Notify Employee when timesheets are overdue check box if you want a notification to be sent to the employee when timesheets are overdue from the employee.

Next: Specifying the Manager Notification Settings

See also