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Understanding Office Timesheets Data and Process Framework

Office Timesheets is a highly flexible and customizable application. At the heart of Office Timesheets are Tasks  and Entries—everything else simply supports these important time tracking data records. Essentially, every time entry within Office Timesheets is based upon tasks. Tasks basically give the time entries meaning, such as who performed the work and what type of work was done. You can define various Element Levels to help you keep track of the time and money spent on a project or task. Within Office Timesheets you can create up to ten (10)  Element Levels to define tasks. A task is comprised of a combination of an Employee and one or more Element Items, that are defined at each Element Level.

By default, Office Timesheets is setup with four Element Levels:

1. Client
2. Project
3. Phase
4. Activity

Though Office Timesheets names these four Element Levels as Client, Project, Phase and Activity, you can give any name you want to these elements. You can define upto ten Element Levels. The elements you define and the names you give to these elements would depend upon—

• the level of detail you want in your reports; and
• the method of task-related time and expense data tracking that your organization follows.

For example, each task could be comprised as follows: employee + client + project + phase + activity + expense.

This would be your basic foundation for recording time and expense entries on the employee timesheets. With such a setup you can easily create reports that will allow you to arrange data (sort, total, sub-total etc. time, costs, expenses and so on) by employee, client, project, phase, and/or activity. Therefore, your definition of Element Levels will become your basic framework or foundation for your organization’s time and expense tracking.

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