Office Timesheets Help

Security Policies within Office Timesheets are a collection/grouping of security rights, which are assigned to one or more Office Timesheets users. Security Policies determine what an Office Timesheets user can see and/or do within the Office Timesheets application.

Note: Office Timesheets will allow the creation of an unlimited number of Security Policies, but a user can only be assigned one Security Policy.

By default, Office Timesheets provides three default Security Policies—Administrator, Manager and Employee. Each Security Policy provides an employee with a different level of security or access rights to the various areas of Office Timesheets.

Note: As a system administrator, you can use the starter Security Policies as they are, edit them to suit your requirements or create new Security Policies from scratch.

The Security Policies screen lists all the Security Policies that currently exist in the Office Timesheets database. From this screen, an Office Timesheets administrator can create new Security Policies, and edit or delete existing Security Policies.

You can create a new Security Policy or make changes to an existing policy using the Security Policies dialog box (which is accessible when you click the Add or Open button in the Security Policies screen).

Administrators can use Security Policies to control end users' access to every aspect of Office Timesheets. Thus, administrators can determine precisely how Office Timesheets appears to the end user. You can—

Control access to the tabs that a user or group of users can use.
Control access to the Ribbon Groups within a tab that a user or group of users can use.
Control access to the Commands or Functions within a Ribbon Group.
Specify the start-up view for a user or group of users.
Specify the items that a user or group of users can add, edit or delete.
Control access to task-related activities.
Control access to entry-related activities.
Specify whether a user or group of users can make use of locks or override locks.
Enforce the time entry options in the Timesheet View for a user or group of users.
Enforce the regional and language options in the Timesheet View for a user or group of users.

Tip: Time entry options and regional and language options can either be set by individual users (if they are given access to the relevant areas of the System Configuration tab), or can be enforced via the Security Policy assigned to the user.

When these options are enforced via the Security Policy assigned to a user, he/she will no longer be able to change the settings (even if the user has access to the System Configuration tab). As long as the settings are enforced via the Security Policy, the options that have been enforced will appear disabled or grayed out in System Configuration tab.

Note: When the settings are enforced by a Security Policy assigned to some users, it only affects those users who have not changed the default settings. If a user has changed the default settings, the user’s settings are not affected by the enforcement. However, as long as the settings are enforced, the user will not be able to change the settings.

Use the Security Policies screen to manage your security policies.

System Configuration: Security Policies screen

The main component of the Security Policies screen is a list box containing a list of all the currently defined Security Policies. The following table describes the rest of the Security Policies screen—

Item

How to use the Item

Default Value
(if any)

The Add button

Click the Add button to add a new Security Policy.

The Open button

Select a Security Policy from the Security Policies list and click the Open button to view/edit the details of a Security Policy.

The Delete button

Select a Security Policy from the Security Policies list and click the Delete button to delete a Security Policy.

Note: Office Timesheets will not allow you to delete a Security Policy that is in use. You can only delete a Security Policy if it has not been applied to any user account.