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Home > Configuring Office Timesheets > Setting Up User Accounts > Understanding User Accounts
Understanding User Accounts
An Office Timesheets login consists of two required elements--the employee's name and a Security Policy. An Office Timesheets administrator manually populates the Office Timesheets database with employee names or imports employee data from another application or Active Directory.
When creating a User Account for an employee, the system administrator must assign a Security Policy to each User Account. By default, Office Timesheets provides three default Security Policies—Administrator, Manager and Employee. Each Security Policy provides an employee with a different level of security or access rights to the various areas of Office Timesheets.
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Note: As a system administrator, you can use the starter Security Policies as they are, edit them to suit your requirements or create new Security Policies from scratch. |
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The system administrator uses the User Accounts screen to add and maintain User Accounts in Office Timesheets. The User Accounts screen provides values that allow the system administrator to quickly view—
- The total number of User Accounts licenses bought;
- The total number of User Accounts assigned or in use; and
- The total number of User Accounts available.
The main component of the User Accounts screen is a list box containing a list of all the currently defined user accounts. For each user account, the list box displays the account name as well as the name of the Security Policy that has been applied to the user account. The following table describes the rest of the User Accounts screen—
| Item |
How to use the Item |
Default Value
(if any) |
| License and user statistic |
This panel displays the total number of User Accounts licenses purchased, the total number of accounts assigned or in use and the total number of accounts available. |
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| The Add button |
Click the Add button to add a new user account.
When you add a User Account, the Total number of User Accounts assigned will increase by one and the Total number of User Accounts available will decrease by one.
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Note: Office Timesheets will not allow you to add a User Account if the number of User Accounts assigned is equal to the maximum number of User Account licenses that you have purchased. |
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| The Open button |
Select a user name from the User Account list and click the Open button to view/edit the details of a user account. |
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| The Delete button |
Select a user name from the User Account list and click the Delete button to delete a user account. |
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See also
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